We collect, manage and store your data inline with General Data Protection Regulation (GDPR) and define the term ‘personal data’ as any personal information we collect about you, such as your name and email.
We take reasonable steps to ensure the security of personal data we hold and to protect it against loss, misuse, unauthorised access, destruction, modification or disclosure. We use physical, electronic, and procedural safeguards to protect the personal data we collect and store.
We automatically collect data about you using cookies on our website:
To understand how users are using and interacting with our website
In order for us to improve the overall experience, ensuring it is useful and relevant
We do not collect this data for marketing or remarketing purposes.
IP address and/or domain name
Device type and operating system
Date, time and duration of your visit to the website
Pages you visit
How frequently you visit
Anonymised video of how someone interacted with our website
Heat and click maps
This anonymised personal data is collected by two third-party companies called 'Google Analytics' and 'Microsoft Clarity'. Both are based outside the EU, and is stored on Google’s and Microsoft's secure servers respectively. Google Analytics and Microsoft Clarity are compliant with the EU-US Privacy Shield Framework.
Information we obtain from you via paper is safely destroyed once it has been inputted into the relevant database.
A third-party, outside the EU, compliant with the EU-US Privacy Shield Framework. Stores primary contact information, medical forms and transaction data. This is the mechanism by which we roster people. Any and all of this personal data is stored on Planning Centre’s secure servers. For the purposes of GDPR, regeneration Church is deemed the ‘Data Controller’ and Planning Centre the ‘Data Processor’.
A third-party, outside the EU, compliant with the EU-US Privacy Shield Framework. Store IP addresses; device types; date, time and duration of your visit to the website; pages you visit; how frequently you visit. This is the mechanism by which we track how people use our website. Any and all of this personal data is stored on Google’s secure servers. For the purposes of GDPR, regeneration Church is deemed the ‘Data Controller’ and Google Analytics the ‘Data Processor’.
A third-party, outside the EU, compliant with the EU-US Privacy Shield Framework. Store IP addresses; device types; date, time and duration of your visit to the website; pages you visit; how frequently you visit; anonymised videos of interactions with our website; website heatmaps; website clickmaps. This is the mechanism by which we track how people use our website. Any and all of this personal data is stored on Microsoft’s secure servers. For the purposes of GDPR, regeneration Church is deemed the ‘Data Controller’ and Microsoft Clarity the ‘Data Processor’.
We collect and store personal data from people at regeneration:
To communicate with people
For rostering
To inform people of the work we are doing
To pray for people
To provide other Christian services
For giving purposes, such as claiming Gift Aid
For the immediate reason you gave it to us if not covered above, such as to process a request, sign up to a newsletter or to register for an event
Any other reasonable purpose directly related to our work which you have given consent for
We do not use personal data in any way other than to further the work we are doing. We do not share your information with third-parties for marketing purposes. However, we may share non-personal, non-sensitive and de-identified data with other organisations for research purposes.
We collect and store personal data from people at regeneration:
Name
Address
Phone number
Area(s) in which you are interested in serving
Under 18s in your care
Giving history
Bank account details
We do not use personal data in any way other than to further the work we are doing. We do not share your information with third-parties for marketing purposes. However, we may share non-personal, non-sensitive and de-identified data with other organisations for research purposes.
Name
Address
Parent/guardian name(s)
Named parent/guardian(s) relationship to respective Under 18
Parent/guardian phone number
Parent/guardian email
GP name
GP address
GP contact number
Relevant medical, nutritional or allergy needs or requirements
Credit/debit card or other payment details
This information is collected and stored by Planning Centre – a third-party company based outside the EU – when you make a payment for an event such as our Summer Retreats. Planning Centre are compliant with the EU-US Privacy Shield Framework. This information is not visible to or accessible by regeneration Church.
Form submission, such as a filling out a Hello Card or signing up for Poster, our monthly mailout
Registration
Email subscription
Surveys
Medical forms (Under 18s)
You will have provided opt-in consent in order for us to have collected and subsequently store this data on you. Any data that has not been kept in this way has been safely destroyed.
Only authorised personnel are permitted to access personal data. Ministry Leads, who organise rostering or registrations, are permitted access to relevant personal data of relevant people i.e. those that serve in their respective teams, but do not have access to all of the personal data we store.
The members of our Finance Team are authorised to see this information, along with our pastors, Ruth and James Poch, should they wish to see it. This is to ensure that your giving starts, ends and functions as you intend it to.
We want to ensure that personal data we have is accurate and up-to-date. You may ask us to correct or remove information you think is accurate, or you can update the majority of this information yourself through the Planning Centre app.
You also have a right to request a copy of the information we hold on you, although we may ask for some form of identification from you to ensure that you are the person to whom the personal data relates. Email data@regen.church if you would like to do so.
If you are concerned about how we have collected, managed or stored your personal information, email our Data Controller at data@regen.church.
We keep this Privacy Notice under regular review and will place any updates on this page. This Privacy Notice was last updated on 10 November 2020.
